As you look for an administrative job, you may come across job postings looking for an executive administrative assistant. But what does an executive administrative assistant do, exactly? What are their duties and responsibilities? Read on to discover the answers.
Executive Administrative Assistant Duties and Responsibilities
An executive administrative assistant is TTHE person in charge of providing high-level administrative assistance within an office or organization.
Although executive administrative assistants perform some of the same tasks as administrative assistants, there are some important differences between these two roles.
While administrative assistants carry out a wide range of functions, executive administrative assistants are usually in charge of more complex operations in addition to some entry-level tasks.
The duties and responsibilities of an executive administrative assistant usually include the following:
- Answer phone calls
- Perform some accounting duties
- Create and maintain files
- Prepare reports and presentations
- Help prepare complex reports
- Welcoming visitors
- Maintaining and organizing the executive’s calendar
Executive Administrative Assistant Skills
Getting things done in an office environment isn’t always simple. The role of administrative assistant is a complex position that calls for a combination of soft and hard skills.
Some of the abilities you need to master in order to succeed as an executive administrative assistant include:
- Outstanding verbal and written communication
- Mastery of administrative software (in particular Microsoft office)
- Basic notions of design (for presentations and documents)
- Ability to solve complex problems
- Strong organizational skills
- Accurate data entry
- Conflict management
More generally, in addition to possessing all these skills, an executive administrative assistant must be able to respond effectively and in a timely fashion to the many challenges that arise in an administrative environment.
These challenges can be of interpersonal, technical, or situational nature. In all situations, it falls upon the administrative assistant to choose the best course of action to ensure that issues are resolved satisfactorily.
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